As an integral part of Ocean Conservancy's Communications team, the Assistant plays a central role in supporting the Vice President of Communications, implementing communication strategies; engaging monitoring and evaluating media outreach; maintaining the organizational communications calendar and supporting the Communications team. The Assistant reports directly to the Vice President of Communications.
You will be part of a smart, creative and fun team. Communications is a priority for Ocean Conservancy’s leadership and valued throughout our organization. You will have the opportunity to work closely with our teams on the ground from Alaska to Florida and in partnership with our Digital and Government Relations teams. As with all communications positions, when opportunities arise, communications staffers must be able to respond. This position will require occasional long hours and weekend work.
Create, update and maintain media lists on Cision. Helps with media materials distribution. Ensures database accuracy. Generates media reports as needed.
Assists with creating of communication collateral ranging from statements, blogs, draft social media language to presentations and photo research.
Schedules Communication team meetings and functions as the primary note-taker.
Provides administrative support to the Vice President and the team in making travel arrangements, producing reports, gathering background materials, expenses, paying invoices, etc.
Assists with event planning including compiling invitation lists, mailing invitations, tracking responses, creating nametags, preparing background information and assisting with follow-up.
Performs other tasks as assigned.
In-depth knowledge of Microsoft Office applications (Word, Excel, PowerPoint) and fluency in mail merges.
Working knowledge of Cision or other comparable complex media database.
Strong verbal and written communication skills, including knowledge of correct grammar and syntax, as well as the ability to effectively communicate with a variety of audiences. Excellent proofreading and editing skills. Graphic and design skills welcomed.
Demonstrated ability to work collaboratively and function as part of a team.
Go-getter and ability to be proactive to support team members and programs perform to the best of their abilities.
Ability to accept and execute projects and manage priorities accordingly.
Excellent interpersonal skills.
Passion for the ocean strongly preferred.
Minimum of two years of related work experience; college degree preferred.
APPLY FOR THE POSITION:
If you think you have what it takes to join Ocean Conservancy’s team, please send a cover letter speaking to your qualifications and abilities, along with your resume and salary expectations, to firstname.lastname@example.org and note “#17-04 –Assistant, Communications” in the subject line on or before April 28, 2017.