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Internships Back to Job Listing



Event Management Intern

Arlington VA


The Intelligence and National Security Alliance (INSA), a nonprofit professional association in Arlington, VA, is seeking an enthusiastic, customer service-minded Event Management Intern. INSA hosts a variety of events year-round, from 600-guest, black-tie dinners and multiday policy conferences to more intimate, member-only gatherings. The Event Management Intern will gain practical work experience supporting INSA’s Events Director in all stages of event planning and execution.

This is a part-time, paid hourly position requiring a minimum commitment of 20 hours per week and occasional evening availability. Interns would ideally commit to working for INSA for at least six months.

Primary responsibilities

  • Act as liaison to vendors (e.g. caterers, printers), sponsors, venues, and other event partners as appropriate
  • Serve as primary point of contact for guest registration and attendee questions
  • Manage internal event registration protocols and issue periodic registration reports to staff
  • Assist in event budget management by tracking receipt and fulfillment of vendor invoices
  • Ensure event signage is prepared properly and delivered on schedule
  • Track updates to the INSA event and sponsorship guide and engage internal stakeholders to ensure fulfillment
  • Maintain progress reports throughout the planning and execution cycle; prepare post-event summaries
  • Support Events Director in providing clear guidance and direction to vendors, partners, and INSA staff before and during events
  • General administrative tasks as assigned

 

Desired experience, skills, and attributes

  • Previous event planning experience (paid or unpaid)
  • Strong interpersonal and communication skills
  • Demonstrable commitment to providing customer service and satisfaction
  • Familiarity utilizing Salesforce and/or Cvent platforms
  • Highly organized self-starter who can thrive working independently and as part of a team
  • Pursuing a Bachelor’s or Master’s degree in event management, hospitality, or related field
  • Experience working in a professional association or similar environment a plus
  • Interest in supporting a national security-related organization a plus

Salary is $11 an hour. This is a part-time, paid hourly position requiring a minimum commitment of 20 hours per week and occasional evening availability. Interns would ideally commit to working for INSA for at least six months. INSA is located in Arlington, VA, a few minutes walk from the Ballston Metro (Orange Line). We are a small, friendly and fun office!

Apply by Tuesday, January 22 to jobs@insaonline.org.

Posted January 8, 2019


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$500,000/yr